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Site and contents, except where indicated otherwise,
copyright (c) 2001-2010 TSSCofNC
Raleigh, NC
All rights reserved.
TSSCof NC
Constitution and By-Laws
Adopted:
09/06/1989
Revised:
03/05/1993
11/28/2005
Constitution
| Article I:
Name and Objectives |
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| Section 1:
Name. |
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| The name of
the club shall be the Triangle Shetland Sheepdog Club of North Carolina. |
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| Section 2:
Objectives. |
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| The objectives
of the club shall be: |
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| a. | to encourage and promote
the quality breeding of pure-bred Shetland Sheepdogs and to do all
possible to bring their natural qualities to perfection. |
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| b. | to urge members and
breeders to accept the standard of the breed as approved by The American
Kennel Club as the only standard of excellence by which Shetland
Sheepdogs shall be judged. |
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| c. | to do all in its power to
protect and advance the interests of the breed by encouraging
sportsman-like competition at dog shows and performance events. |
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| d. | to conduct sanctioned and
licensed specialty shows and performance events under the rules and
regulations of The American Kennel Club. |
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| Section 3:
Not for Profit Status. |
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| The club shall
not be conducted or operated for profit and no part of any profits or
remainder or residue from dues or donations to the club shall inure to
the benefit of any member or individual. |
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| Section 4:
By-law Revision. |
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| The members of
the club shall adopt and may from time to time revise such by-laws as
may be required to carry out these objectives. |
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By-Laws
| Article I:
Membership |
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| Section 1:
Eligibility. |
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| There shall be
two types of membership open to all persons 18 years and older who are
in good standing with The American kennel Club and who subscribe to the
purposes of this Club. While membership is to be unrestricted as
to residence, the Club's primary purpose is to be representative of the
breeders and exhibitors in its immediate area. |
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| a. | Regular
Member- |
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| 1. |
Eligibility - Applicant
shall be an associate member in good standing for a minimum of two
years. |
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| 2. | Rights and
responsibilities - A regular member has the right to vote and hold
office and enjoy all privileges of the Club. A regular member is
responsible for attending at least two regular meetings during the
calendar year, providing a service to the Club each calendar year,
subscribing to the purposes and Code of Ethics of the Club and being
actively involved in the breeding, training or showing of Shetland
Sheepdogs. |
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| 3. | Requirements for becoming
a Regular Member - Submit an application signed by two Regular Members
in good standing who attest that the applicant has fulfilled the
eligibility requirements. Dues paid for the current and/or coming
year. |
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| b. | Associate
Member- |
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| 1. | Eligibility - Applicant
shall be 18 years of age or older. |
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| 2. | Rights and
responsibilities - An Associate Member may enjoy all privileges afforded
to a Regular Member except for voting or holding an elected office. The
Associate Member is expected to fulfill all responsibilities of a
Regular Member. |
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| 3. | Requirements for becoming
an Associate Member - Attend at least one regular meeting prior to
submitting an application. Submit an application signed by one
Regular Member in good standing who attests to the applicant's interest
in the breed and willingness to abide by the Constitution, By-Laws and
Code of Ethics. Dues paid for the current and/or coming year. |
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| Section 2:
Dues. |
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| Dues for
membership shall be set by the Board but shall not exceed $50 per annum.
Dues shall be paid by December 31. If dues are not received by
March 1, membership will be considered to have lapsed. The Member
can apply to the Board for reinstatement. Upon termination of
membership, a Member shall forfeit all dues for the unexpired part of
the current calendar year. |
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| Section 3:
Election to Membership. |
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| Each
applicant for membership shall apply on a form approved by the Board of
Directors. The application shall be accompanied by dues for the current
year. All applications are to be filed with the Secretary who will
present the application to the membership during a regular meeting at
which the applicant is in attendance. The application will be voted on
at the next regular meeting at which the applicant is in attendance. The
Secretary may hold the application for up to three regular meetings. If
the applicant does not attend at least one meeting during the time
period when three meetings are held, the application and dues will be
returned to the applicant. An affirmative vote by secret ballot of 2/3
of all Regular Members present and voting at that meeting shall be
required to approve the applicant for membership. Applicants who have
been denied membership by the Club may not re-apply for at least six
months after the denial. |
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| Section 4:
Termination of Membership. |
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| Memberships
may be terminated: |
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| a. | by resignation. Any
member in good standing may resign from the Club upon written notice to
the Secretary; but no member may resign when in debt to the Club. Dues
obligations are considered a debt to the Club and they become incurred
on the first day of each fiscal year. |
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| b. | by lapsing. A membership
will be considered lapsed and automatically terminated if such member's
dues remain unpaid sixty (60) days after the first day of the fiscal
year. |
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| c. | by expulsion. A
membership may be terminated by expulsion as provided in Article VII,
Discipline Of These By-Laws. |
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|
Section 6: Charter Memberships. |
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| Memberships
who joined before January 1, 1986, shall be considered Charter Members. |
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| Article II:
Meetings and Voting |
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| Section 1:
Club Meetings. |
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| The meetings
of the Club shall be held not fewer than six (6) times per year in the
greater Raleigh/Durham area. Written notice of each such meeting shall
be mailed at least ten (10) days prior to the date of such meeting. The
quorum for such meetings shall be 20% of Regular Members in good
standing. |
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|
Section 2: Special Club Meetings. |
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| Special Club
meetings may be called by the President, or by a majority vote of the
Board who are present and voting at any regular or special meeting of
the Board, and shall be called by the Secretary upon request of a
petition signed by five (5) members of the Club who are in good
standing. Such special meetings shall be held in the greater
Raleigh/Durham area, the date and hour of these being designated by the
person or persons authorized herein to call such meetings. Written
notice of such a meeting shall be mailed at least five (5) days prior to
the date of the meeting and said notice shall state the purpose of the
meeting, and no other Club business may be transacted thereat. The
quorum for such a meeting shall be 20% of Regular Members in good
standing. |
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|
Section 3: Board Meetings. |
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| Special
meetings of the Board may be called by the President or shall be called
by the Secretary upon receipt of a written request signed by at least
three (3) members of the Board. Such special meetings shall be held in
the greater Raleigh/Durham area, the date and hour of these being
designated by the person authorized herein to call such a meeting. Written notice of such a meeting shall be mailed by at least five (5)
days prior to the date of the meeting. Any such notice shall state the
purpose of the meeting and no other business shall be transacted
thereat. A quorum for such a meeting shall be a majority of the Board. |
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|
Section 5: Voting. |
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| Regular
Members in good standing whose dues are paid for the current year shall
be entitled to one vote at any meeting of the Club at which they are
present. Proxy voting will not be permitted at any Club meeting or
election. At the time of elections of officers, votes shall be counted
by at least two members of the Nominating Committee. In the absence of
two members of the Committee, Regular Members shall be appointed,
before voting begins, to substitute for the missing Committee Members. |
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| Article III:
Directors and Officers |
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| Section 1.
Board of Directors. |
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| The Board of
Directors shall consist of the President, Vice-President, Secretary,
Treasurer, and three Members at large, all of whom will be elected for a
one-year term of office. All Officers and Board members shall be Regular
Members in good standing, shall be elected at the Club's Annual Meeting
as provided in Article IV, and shall serve until their successors are
elected. General management of the Club's affairs shall be entrusted to
the Board of Directors. |
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|
Section 2. Officers. |
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| The Club's
Officers, consisting of the President, Vice-President, Secretary and
Treasurer shall serve in their capacities both with regard to the Club
and its meetings and the Board and its meetings. |
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| a. | President. The
President shall preside at all meetings of the Club and Board, and shall
have duties and power pertinent to the office of President in addition
to those particularly specified by these By-Laws. The President shall
appoint all committees and shall be an ex-officio member of all
committees, except the Nominating Committee. No person shall serve as
President for more than two consecutive terms. |
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| b. | Vice-President.
The Vice-President shall have the duties and exercise the powers of the
President in case of the President's death, absence, or incapacity. |
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| c. | Secretary.
The Secretary shall keep a record of all meetings of the Club and Board
and all matters of which a record shall be ordered by the Club. He/she
shall notify new members of their election to membership, notify
Officers and Directors of their election to office, keep a roll of the
members of the Club, and handle correspondence. |
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| d. | Treasurer.
The Treasurer shall collect and receive all monies due or belonging to
the Club and deposit the same in a bank designated by the Board, in the
name of the Club. His/her books shall at all times be open to the
inspection of the Board, and he/she shall report to the membership at
every meeting the condition of the Club's finances and every item of
receipt or payment not previously reported. At the annual meeting he/she
shall render an account of all monies received and expended during the
previous year. The books may be audited by person(s) appointed by the
Board. |
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|
Section 3: Vacancies. |
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| Any
vacancies occurring on the Board or among the Officers during the year
shall be filled until the next annual election by a majority vote of all
the Members of the Board at its first regular meeting following the
creation of such a vacancy, or at a Special Board Meeting called for
that purpose; except that a vacancy in the office of the President shall
be filled automatically by the Vice-President, and the resulting vacancy
in the office of the Vice-President shall be filled by a Regular Member
in good standing appointed by the Board. |
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|
Article IV: The Club Year, Annual Meeting |
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| Section 1:
Club Year. |
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| The Club's
fiscal year shall begin on the 1st day of January and end on the 31st
day of December. The Club's official year shall begin immediately at the
conclusion of the election at the Annual Meeting and shall continue
through election at the next Annual Meeting. |
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|
Section 2: Annual Meeting. |
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| The Annual
Meeting shall be held in the month of November at which Officers and
Directors for the ensuing year shall be elected by secret ballot from
among those nominated in accordance with Section 4 of this Article. They
shall take office January 1. Each retiring officer shall turn over to
his/her successor in office all properties relating to that office at
the time of office succession. |
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|
Article V: Nominations and Elections |
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| Section 1:
Nominations. |
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| No person
may be a candidate in a Club election who has not been nominated. During
the month of August, the Board shall elect a Nominating Committee
consisting of three members not more than one of whom may be a member of
the Board. Either the Secretary or Nominating Committee Chairperson
shall notify the committee members of their selection and call a
committee meeting which shall be held on or before September 1st. |
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| a. | The Committee shall
nominate one candidate for each office, one candidate for the other
elected position on the Board and, after securing the consent of each
person so nominated, shall immediately report their nominations to the
Board in writing. |
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| b. | Upon receipt of the
Nominating Committee's report the Secretary before September 15 shall
notify the membership in writing of the candidates so nominated. |
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| c. | Additional nominations
may be made at the October meeting by any member in attendance provided
that the person so nominated does not decline when his/her name is
proposed, and provided further that if the proposed candidate is not in
attendance at this meeting, the nominator shall present to the Secretary
a written statement from the proposed candidate signifying his/her
willingness to be a candidate. No person may be a candidate for
more than one position, and the additional nominations which are
provided for herein may be made only from those members who have not
accepted a nomination from the Nominating Committee. |
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|
Section 2: Elections. |
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| Elections
shall be held at the Annual Meeting in November. The nominated candidate
receiving the greatest number of votes for each office shall be declared
elected. |
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| Article VI:
Committees |
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| Section 1:
Appointment to Committees. |
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| he Board may
each year appoint standing and ad hoc committees to advance the work of
the Club. Such committees shall always be subject to the final authority
of the Board |
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|
Section 2: Termination of Appointments. |
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| Any
committee appointment may be terminated by a majority vote of the full
membership of the Board upon written notice to the appointee; and the
Board may appoint successors to those persons whose appointments have
been terminated. |
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| Article VII:
Discipline |
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| Section 1:
American Kennel Club Suspension. |
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| Any member
who is suspended from the privileges of the American Kennel Club
automatically shall be suspended from the privileges of this Club for a
concurrent period. |
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|
Section 2: Disciplinary Procedure. |
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| Any member
may prefer charges against a member for alleged misconduct prejudicial
to the best interests of the Club or the breed. Written charges with
specifications must be filed in duplicate with the Secretary together
with a deposit of $10.00 which shall be forfeited if such charges are
not sustained by the Board following a hearing. The Secretary shall
promptly send a copy of the charges to each member of the Board or
present them at a Board meeting, and the Board shall first consider
whether the actions alleged in the charges, if proven, might constitute
conduct prejudicial to the best interests of the Club or the breed. If
the Board considers that the charges do not allege conduct which would
be prejudicial to the best interests of the Club or the breed, it may
refuse to entertain jurisdiction. If the Board entertains jurisdiction
of the charges, it shall fix a date of a hearing by the Board not less
than three weeks nor more than six weeks thereafter. The Secretary shall
promptly send one copy of the charges to the accused member by
registered mail together with a notice of a hearing and an assurance
that the defendant may personally appear in his/her own defense and
bring witnesses if he/she wishes. |
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|
Section 3: Disciplinary Hearing. |
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| The Board
shall have complete authority to decide whether counsel may attend the
hearing, but both complainant and defendant shall be treated uniformly
in that regard. Shall the charges be sustained, after hearing all the
evidence and testimony presented by the complainant and defendant, the
Board may, by a majority vote of those present, suspend the defendant
from all privileges of the Club for not more than six months from the
date of the hearing. And if it deems that punishment insufficient, it
may also recommend to the membership that the penalty be expulsion. In
such cases, suspension shall not restrict the defendant's right to
appear before his fellow members at the ensuing Club meeting which
considers the Board's recommendation. Immediately after the Board has
reached a decision, its findings shall be put in written form and filed
with the Secretary. The Secretary, in turn, shall notify each of the
parties of the Board's decision and penalty, if any. |
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|
Section 4: Expulsion. |
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| Expulsion of
a member from the Club may be accomplished only at a meeting of the Club
following a Board hearing and upon the Board's recommendation as
provided in Section 3 of this Article. Such proceedings may occur at a
regular or special meeting of the Club to be held within 90 days but not
earlier than 30 days after the date of the Board's recommendation of
expulsion. The defendant shall have the privilege of appearing ins
his/her own behalf, though no evidence shall be taken at this meeting.
The President shall read the charges and the Board's findings and
recommendations, and shall invite the defendant, if present, to speak in
his/her own behalf if he/she wishes. The members shall then vote by
secret ballot on the proposed expulsion. A two-thirds vote of those
present and voting at the meeting shall be necessary for expulsion. If
expulsion is not so voted, the Board's suspension shall stand. |
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|
Article VIII: Amendments |
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| Section 1:
Authority to Amend. |
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| Amendments
to the Constitution and By-Laws may be proposed by the Board of
Directors or by written petition addressed to the Secretary by 20% of
the membership in good standing. Amendments proposed by such petitions
shall be promptly considered by the Board and must be submitted to the
membership with recommendations of the Board for a vote within three
months of the date when the petition was received. |
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|
Section 2: Action to Amend. |
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| The
Constitution and By-Laws may be amended by a two-thirds secret vote of
the Regular members present and voting at any Regular or Special Meeting
called for that purpose provided the proposed amendments have been
included in the notice of the meeting and mailed to each member at least
two weeks prior to the date of the meeting. |
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|
Article IX: Dissolution |
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| The Club may
be dissolved at any time by the written consent of not less than
two-thirds of the Regular Members, other than for the purpose of
reorganization. In the event of the dissolution of the Club whether
voluntary or involuntary or by the operation of the law, none of the
property of the Club or any proceeds thereof or any assets of the Club
shall be distributed to any members of the Club. After payment of the
debts of the Club, the Board shall disburse its property and assets to a
charitable organization which benefits dogs. |
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|
Article X: Order of Business |
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| Section 1:
Order of Business for Club Meetings. |
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| At the
meetings of the Club, the order of business, so far as the character and
nature of the meeting may permit, shall be as follows: Roll Call,
Minutes of last meeting, Introduction of guests, Report of President,
Report of Secretary, Report of Treasurer, Committee Reports, Election of
Officers and Board Members (Annual Meeting), Presentation of
Applications and Election of New Members, Unfinished Business, New
Business, Adjournment. |
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|
Section 2: Order of Business for Board Meetings. |
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| At Meetings
of the Board, the order of business, unless otherwise decided by
majority vote of those present shall be as follows: Minutes of last
meeting, Report of Secretary, Report of Treasurer, Committee Reports,
Unfinished Business, New Business, and Adjournment. |
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|
Article XI: Parliamentary Authority |
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| The rules
contained in the current edition of Robert's Rules of Order, New
Revised, shall govern the Club in all cases to which they are applicable
and in which they are not inconsistent with these By-Laws and any other
special rules of order the Club may adopt. |
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|
Article XII: Definitions |
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| Unless
otherwise specified, the following definitions apply throughout this
document: "Service activity" - A service activity shall include but not be limited to: hosting a meeting or social activity, arranging for or presenting an educational program, and serving as an officer, Board Member, Committee Chairperson or Committee Member. "In good standing" - A member shall be judged to be in good standing if the requirements for membership have been met during the previous year and if no disciplinary action has been taken by either the Club, AKC, or ASSA during the previous year. "Regular meeting" - A regular meeting is one that is called to order by a presiding officer and at which business of the Club is conducted. "By mail" - By mail means by USPS.
|
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